The National Council on
Independent Living, as a membership organization, advances independent living
and the rights of people with disabilities through consumer-driven advocacy.
NCIL envisions a world in which people with disabilities are valued equally and
participate fully. NCIL is the oldest cross
disability, grassroots organization run by and for people with disabilities.
Founded in 1982, NCIL represents over 700 organizations and individuals
including: Centers for Independent Living (CILs), Statewide Independent Living
Councils (SILCs), individuals with disabilities, and other organizations that
advocate for the human and civil rights of people with disabilities throughout
the
Every year NCIL holds a major annual conference for its members and the
public at large in furtherance of its mission and to provide advocacy,
education and networking opportunities for its members. In addition, during the Conference the
out-going Board of Directors meets, the Annual Council meeting of the Members
is held, and the newly elected Board of Directors meets. The NCIL Annual Conference is typically
attended by 700 to 800 people with disabilities. It is filled with 5 days of activities
including plenary sessions, workshops, an awards banquet, official meetings of
NCIL, a march and rally on Capitol Hill, and meetings with Members of Congress.
NCIL is currently considering applications for the position of Logistics
Coordinator to coordinate the Annual Conference and assist with planning
logistics for board meetings and special events.
Individuals interested in
applying must Mail, E-mail, or Fax a cover letter stating their interest and
applicable skills, and a résumé with three professional / academic references
to:
National Council on
Independent Living
Attn: Tim Fuchs
E-MAIL: tim@ncil.org
(Subject Line Must Read: NCIL Logistics Coordinator)
FAX: 202.207.0341
Applications will be
accepted on a rolling basis until filled.
Interested individuals are encouraged to submit their resume and
materials as soon as possible.
Title: NCIL Logistics Coordinator
Reports to: Operations Director
Function: The function of the Logistics Coordinator is to
plan and implement all aspects of NCIL’s Annual Conference on Independent
Living. He / She shall also assist in
the planning and hosting of NCIL Board meetings and special events.
Responsibilities:
1.
Manage and coordinate NCIL’s Annual
Conference, to include all site negotiations with the hotel and other vendors;
2.
Serve as the staff liaison to NCIL’s
Annual Conference Subcommittee and be available for all Subcommittee teleconference
calls;
3.
Prepare call for papers for conference
workshops, mail call for papers, coordinate return of papers including
recording, setting up evaluation procedure, forwarding papers to the Subcommittee
for selection and send out acceptances and rejections;
4.
Send confirmations to workshop leaders
and follow-up regarding audio-visual needs, room setups and any materials for
workshops;
5.
Obtain and prepare short biographical
summary on all workshop and conference presenters for inclusion in the program;
6.
Oversee the design and development of
all pre-registration and general registration materials including conference
program;
7.
Set a schedule of timelines and deadlines
for pre-conference and conference activities;
8.
Ensure that the cost of events and
services remain within the prepared Annual Conference budget;
9.
Assist other staff in the identification
and development of underwriting/ sponsorship for the conference;
10. Manage
conference registration with assistance from administrative staff, including setting
up data and managing database with assistance from administrative staff, mailing
confirmation forms, coordination with hotel for registrants inclusion in NCIL
room block, billing, and follow-up;
11. Prepare
all signage and conference banners;
12. Work
with the hotel and onsite or offsite audio visual company, selected through a
bidding process, and on all logistics including meeting room assignments for
workshops and events, setups, menus, food arrangements and guarantees;
13. Coordinate
between hotel and designated supplier of assistive listening devices;
14. Obtain
bids and order all rental equipment including sound systems, A/V equipment,
electronics, etc.;
15. Obtain
bids and make recommendations on contracts for CART, sign language interpreters,
personal assistant services, and preparation of Braille, large print, electronic,
and audio formats for all conference written materials;
16. Work
with hotel on sleeping rooms of attendees to insure that accessible rooms and
general rooms in the hotel block are assigned only to those who have registered
for the conference and paid and then parceled out on a first come, first served
basis;
17. Monitor
the hotel sleeping room block to insure that NCIL is not required to pay for
any unused or cancelled rooms in the block and that NCIL is receiving all the
complementary room nights it is entitled to under its contract with the hotel;
18. Negotiate
and make necessary arrangements with auxiliary hotels for accessible and
general sleeping rooms;
19. Handle
arrangements for any pre-conference meetings and/or workshops as may arise
unexpectedly as the conference draws near;
20. Gather
and disseminate to appropriate contractors the biographical material of
speakers/presenters/awardees, travel and accommodation arrangements, audio
visual needs, etc.;
21. Plan
and implement all conference special events including the awards luncheon, the
multi-cultural closing social, and the VIP reception;
22. Insure
central location at the hotel for personal assistant services and interpreters;
23. Be
present on site to manage and maintain the registration operation and the
information desk, to handle problems between the hotel, vendors and conference
participants, and to coordinate all logistics between NCIL, the hotel and the
various vendors;
24. Other
duties as assigned.
Qualifications
1.
4+ years experience in the Independent
Living field and in coordinating large-scale disability conferences and
events. Personal experience with
disability a plus.
2.
Strong knowledge and understanding of
centers for independent living, statewide independent living councils, and the
philosophy and goals of the independent living and disability rights movement.
3.
Demonstrated knowledge of ADAAG for
buildings and facilities, accessible design, and common accommodations and
services for people with disabilities.
4.
Knowledge and understanding of Audio /
Visual equipment for large scale conferences and events including assistive
listening devices and other assistive technology.
5.
Must exhibit excellent written and oral
communication skills and be meticulously detail-oriented.
6.
Experience handling multi-task projects
and working as part of a team.
7.
Proficient with MS operating systems and
all MS Office programs, including Access and in using E-mail and the Internet
to facilitate communication.
The National Council on Independent Living (NCIL) is a non-profit,
consumer-controlled, cross disability national membership organization. NCIL is an equal opportunity employer and
makes reasonable accommodations as appropriate for persons with
disabilities.