SERVICE PROJECTS GUIDELINES
1. The purposes of contributions for service
projects are:
a. To encourage
participation in MCB or to encourage membership in MCB;
b. To enhance public
awareness of MCB and its purposes and services; and
c. To provide funds
to an organization that offers direct services to persons who are blind or visually impaired.
2. Any organization applying for funds for a
service project must provide, in writing, the following information:
a. Name, address and
phone numbers of the organization asking for service project funds and the name
of a contact person within the organization receiving the funds;
b. A narrative
explanation of the event or for what purpose the funds will be utilized;
c. The exact amount
of funds requested, or the exact items to be purchased;
d. If not apparent
from the narrative, an explanation of how blind or visually impaired individuals will benefit from this
expenditure, and approximate number of individuals who will benefit; and
e. An indication of
whether or not other groups, agencies or organizations are being requested to assist with this project.
3. All service projects must be forwarded from
MCB members, Board members, or Committee members to the Chairman of the Service
Projects Committee who will contact all members of the committee for a vote on
the project. The Chairman of the
Committee will then forward the documentation, along with a statement from the
Committee of the amount approved for the project to the Treasurer. The Treasurer will then prepare a check for
the approved amount and forward it to the appropriate contact person for the
organization receiving the funds. The Service
Projects Committee Chairman must notify the organization, in writing or electronically,
concerning the approval or denial of requested funds.
4. The Service Projects Committee may approve an
expenditure up to and including fifteen hundred dollars ($1500.00), and the
Board may approve expenditures over Fifteen hundred dollars ($1500.00) at its
next regular meeting, at any special meeting or by a telephone poll conducted
by the President or the President’s designee.
5. An organization or group can apply for no
more than two (2) service projects in a fiscal year (June 1 through May
31). Any exceptions to this guideline
must be approved by a majority vote of the MCB Board.
6. The Chairman of the Service Projects
Committee must give a report of the projects funded at all meetings of the MCB
Board and at the Annual Convention. The
report must include a brief description of the projects and cost of all
projects since the previous meeting,, and a total
spent by the Service Projects Committee, to date.